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FERPA

FERPA Release Form

Restriction of Student Directory Information

Notification of Rights Under the Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act is a set of federal laws that afford students certain rights with respect to their educational records. They are:

  1. The right to inspect and review the student’s educational records within 45 days of the day the School receives a request for access.
    1. Students should submit such a request to the Registrar identifying the records they wish to inspect.
    2. The Registrar will make arrangements for access and notify the student of the time and place where the records may by inspected.
    3. BHCLR is not required to provide copies of records unless, for reasons such as great distance, it is impossible for students to review the records.

 

  1. The right to request the amendment of the student’s educational records that the student believes are inaccurate or misleading.
    1. Students may ask the school to amend a record that they believe is inaccurate or misleading. The student should submit a written request to the Registrar identifying the part of the record they want changed and specify why they believe the record is inaccurate or misleading.
    2. If the School decides to not amend the record as requested by the student, the school will notify the student of that decision and advise the student of his or her right to a hearing. Additional information regarding the hearing procedure will be provided to the student when notified of the right to a hearing.
    3. If, after a hearing, the school decides to not amend the record, the student has the right to place a statement with the record stating his or her point of view on the contested information.

 

  1. The right to consent to disclosure of information contained in the student’s educational records, except to the extent that FERPA authorizes disclosures without consent.
    1. Students may submit a form to authorize release of all or part of their educational records to a party of their choosing. The form is located online and in the Student Services office.
    2. Student’s information may be released without their consent to third parties as authorized by FERPA. These third parties include:
  1. School Officials with legitimate educational interest
    1. BHCLR defines “School Official” as any faculty or staff member employed by BHCLR.
    2. BHCLR understands “legitimate educational interest” to mean that a faculty or staff member cannot review a student’s educational records unless it is necessitated by their professional duties or responsibilities.
    3. BHCLR also considers employees of affiliate colleges and universities to be “school officials with legitimate educational interest” only when dealing with students who are dually enrolled at BHCLR and an affiliated college or university.
    4. BHCLR may consider employees of a student’s previous or current clinical site to be a “school official with legitimate educational interest”.
  2. Other schools to which a student is transferring
  3. Specified Officials for audit or evaluation purposes
  4. Appropriate parties in connection with financial aid to a student
  5. Organizations conducting certain studies for or on behalf of the school
  6. Accrediting organizations
  7. To comply with a judicial order or lawfully issued subpoena
  8. Appropriate officials in cases of health and safety emergencies
  9. State and Local authorities, within a juvenile justice system, pursuant to specific State law.
    1. Student’s information may also be released without their consent to third parties in connection with an emergency if the information is necessary to protect the health and safety of the student or other individuals.
    2. Student’s information may also be released without their consent in accordance with the Patriot Act.
  1. The right to restrict disclosure of personally identifiable information designated as directory information that may be released without the written consent of the student.
    1. Directory Information at BHCLR includes: Student’s name, home address, phone number, e-mail address, program of study, classification, enrollment status, credit hour load, dates of attendance, degrees, awards, honors, institutional scholarships received, and participation in officially recognized activities. Baptist Health College Little Rock reserves the right to amend this listing consistent with federal law and regulations.
    2. Students may request to block the release of their directory information to any person other than officials with legitimate educational interest by submitting a written request to the Student Services office. The request will apply only to subsequent actions by the school and will remain in effect until the student submits a written request to remove the block.

 

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Baptist Health College Little Rock to comply with the requirements of FERPA.

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue S.W.
Washington, DC 20202-8520